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Terms & Conditions

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When hiring Cloud Sixty equipment from us you do so in accordance with the outlined terms and conditions. By paying all/part of your invoice you are entering into a hire agreement and accepting full responsibility that the terms and conditions will be strictly followed. Please read the following: 

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1. Definitions

  • "Customer", "Hirer", "you" and "your" is the person(s) who booked and paid for the Cloud Sixty invoice.

  • "Guest(s)" adults, " and "Children" the personnel attending your event.

  • "We", "team", "us", "Cloud Sixty" and "owner" refers to Cloud Sixty Events (The company) who are providing the service to the customer.

  • "Event" and "Venue" the physical location where the service will take place for the customer.

  • "Equipment", "prop(s)" "decorations" and "Item(s)" are what you will be hiring for the outlined time which is solely owned by Cloud Sixty Events.

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2. Access, space & power requirements

The Hirer is responsible for ensuring that the venue meets the following requirements:

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  • Adequate Space: The Hirer must arrange for an appropriate, clear space to be made available at the venue to accommodate all hired items. The Hirer is required to check with the venue to ensure that the available space is sufficient for the event, including any additional structures such as stages or dance floors. If the venue has seating for up to 200 guests, for example, the Hirer must ensure that no more than 200 guests will attend. It is the Hirer's responsibility to verify with the venue that there is adequate space to accommodate all guests, furniture, and any extra structures, such as a stage or dance floor, as per the booking agreement. The Hirer is also responsible for confirming that the venue is suitable for the specified number of guests. If the venue cannot accommodate these requirements, the Hirer will be responsible for any associated costs or delays.

  • Electrical Power: The Hirer is required to ensure that the venue has a 240-volt mains power socket available for any electrically powered equipment, props, or lighting elements that are part of the hire agreement. The Hirer must verify with the venue that such power sources are available before the event. Cloud Sixty is not responsible for any failure to secure the necessary power supply, and if power is not provided as required, the Hirer will remain liable for the full booking fee, and Cloud Sixty may be unable to complete the service as agreed. If the venue does not have access to 240-volt mains power, the Hirer must inform Cloud Sixty as soon as possible so that alternative arrangements can be considered.

  • Set-Up and Packdown Access: The Hirer must ensure access to the venue a minimum of 3 hours before the event for setup. (Please note that timings may vary depending on the complexity of the set-up; the Hirer must speak to a member of Cloud Sixty's team for exact timing.) If more time is required due to the chosen setup being more complex, the Hirer will be made aware of this in advance.

    For packdown, Cloud Sixty requires a minimum of 2 hours to properly dismantle and remove all hired items. The Hirer must ensure access to the venue after the event has concluded to allow for sufficient time to pack down. If this time is not available, the Hirer will be responsible for any additional costs or delays.

  • Weather Conditions (Outdoor Venues): If the event is held outdoors, the Hirer must ensure that there is adequate cover or shelter to protect all equipment and decorations from bad weather, including rain. The Hirer is responsible for securing a suitable covered area to protect Cloud Sixty's property from damage due to inclement weather.

  • Clear Path: The Hirer must ensure a clear, unobstructed path into and throughout the venue for the delivery, setup, and removal of hired items. Any obstacles that could impede the setup or removal process must be communicated and resolved before the event day.

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3. Parking/Unloading

The Hirer is responsible for ensuring that suitable parking is available for the Cloud Sixty team at or near the venue/event location. This includes notifying Cloud Sixty of any parking arrangements or charges that may apply. The following conditions apply:

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  • Suitable Parking: Cloud Sixty requires free parking to be provided within a 0.2 mile radius of the venue/event location. This is to ensure that our team can access the venue in a timely and efficient manner to set up, decorate, and remove items as per the agreed schedule.

  • Unloading Bays: If the venue provides unloading bays or designated areas for event vendors, the Hirer must notify Cloud Sixty in advance, allowing us to plan our arrival and unloading procedures accordingly. This will help us ensure a smooth and efficient setup process.

  • Paid Parking, Parking Fees and Charges: If parking at or near the venue requires a fee or is unavailable within a 0.2 mile radius, a parking fee will be added to your quote/invoice. The Hirer is responsible for all associated costs, such as parking meters, permits, or tickets. Please inform Cloud Sixty a minimum of 4 weeks before your event if your venue does not provide free parking or if alternative arrangements need to be made this is to ensure smooth coordination and preventing any delays in setup. Failure to provide prior notice may result in delays or additional fees, which the Hirer agrees to cover in full. A separate invoice will be sent after your event which must be paid within 48 hours.

  • Parking Tickets and Penalties: If Cloud Sixty is required to park in a restricted area due to the Hirer's failure to provide adequate parking or to notify Cloud Sixty of paid parking, and a parking ticket is issued as a result, the Hirer will be held liable for the full cost of the parking ticket. The Hirer agrees to reimburse Cloud Sixty for any parking fines incurred as a result of insufficient or unavailable parking within 48 hours following the event. Failure to reimburse Cloud Sixty within this period will result in additional charges, including administrative fees related to the recovery of the fine.

  • Failure to Provide Adequate Parking: If Cloud Sixty is unable to secure suitable parking within the agreed 0.2 mile radius and the Hirer has not made arrangements for an alternative parking solution, Cloud Sixty reserves the right to cancel the event setup or delay the start of services. In such a case, Cloud Sixty will not be held liable for any failure to complete the event as scheduled, and the Hirer will be responsible for any additional costs or consequences arising from delays or cancellations.

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4. Booking Process and Payment

The Hirer is responsible for following the process outlined below to confirm their booking with Cloud Sixty. This includes agreeing to the terms, completing payment as required, and ensuring all details are correct. The following conditions apply:

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  • Complete the Enquiry Form:

    • To get started, please fill out our online enquiry form available on our website www.cloudsixty.co.uk or www.cloudsixtyevents.co.uk.

    • Once submitted, a member of our team will review the form and send you an initial response within 24 hours with more information tailored to your enquiry.

  • Speak with a Decor Coordinator

    • After receiving your initial information, you can schedule a consultation with one of our Decor Coordinators.

    • During this call, we’ll discuss your ideas, preferences, and requirements in detail, so we can ensure that we understand exactly what you want for your event.

  • Design Deck & Quote

    • Following the consultation, we will prepare a design deck that visually represents your event setup based on our conversation.

    • Along with the design deck, you’ll receive a quote outlining the costs for the services and items included in your package.

  • Accepting Your Quote

    • Review Your Design Deck and Quote: Take time to carefully review the design deck and quote to ensure everything aligns with your vision.

    • Provide Feedback: If you would like to make any changes, you can easily provide feedback to your Decor Coordinator, and we’ll revise the design and quote accordingly.

    • Accept the Quote: Once you’re satisfied with both the design and the pricing, you can accept the quote by either:

      • Clicking the ‘Accept’ button in the quote email.

      • Alternatively, you can email your Decor Coordinator to confirm your acceptance, and they will proceed with the next steps for you.

  • Paying Your Deposit

    • After accepting the quote, a 20% non-refundable deposit is required to secure your booking.

    • You will receive an invoice with a secure payment link within 24 hours of confirming your acceptance.

    • The invoice will allow you to pay your deposit via Debit Card, Credit Card, PayPal, or Bank Transfer.

    • Please note that the deposit must be paid promptly to secure your date and the items/services specified in your booking.

  • Confirmation of Booking

    • Once your deposit payment has been received, you will receive a booking confirmation email within 24 hours.

    • Please review your booking details in the confirmation to ensure everything is correct. If there are any discrepancies, notify us immediately so we can assist you.

    • Important: Please check your inbox (and your spam/junk folder) for the confirmation email. If you do not receive it, contact us promptly.

  • Final Balance Payment

    • The remaining balance for your booking is due 4 weeks before your event date. You will receive reminders of the outstanding balance as the date approaches.

    • If you prefer to pay the remaining balance earlier, you can inform your Decor Coordinator, and they will provide the payment details for early settlement.

  • Accuracy of Details

    • It is your responsibility to ensure that all the details in the quote and design deck are correct before you accept the booking.

    • If there are any changes to your guest numbers, event requirements, or other details, please notify us up to 8 weeks before your event date.

    • Any changes made after acceptance may result in adjustments to your final invoice or setup.

  • Making Changes to Your Booking

    • We understand that plans can evolve, and you may need to make changes to your booking. The following guidelines apply depending on the type of change:

      • Minor Changes (Up to 6 Weeks Before the Event): You can make adjustments such as changing your centrepiece type, adding optional extras, or altering the positioning of decor items up until 6 weeks before your event date. These changes can be made with no additional charges, subject to availability.

      • Major Changes (Up to 8 Weeks Before the Event): More significant updates, such as changing your floral selection, modifying your guest numbers, or removing optional extras, must be finalised at least 8 weeks before your event date. These changes may incur additional costs, depending on the scope and availability of the requested modifications.

      • Bespoke Items (Up to 12 Weeks Before the Event): For bespoke items including custom florals or specially sourced decor - any changes must be confirmed no later than 12 weeks before your event. These items are made or sourced specifically for your event, and changes after this time may not be feasible due to production or procurement timeframes.

      • These timelines ensure that we can prepare everything in time for your event. If you have any questions or need clarification about making changes to your booking, please don’t hesitate to contact your Decor Coordinator, who will be happy to assist you.

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5. Rescheduling your booking

​In the event that you need to reschedule your wedding or event, you must notify us in writing via email at cloudsixtyevents@gmail.com. Rescheduling is subject to availability, and we will make reasonable efforts to accommodate your new event date. However, we cannot guarantee availability for your preferred date, and rescheduling is at our sole discretion. The following terms apply:

  • The new event date must be within 18 months of the original event date. If the new event date falls outside of this timeframe, your booking will be subject to cancellation, and the cancellation policy outlined in Section 6 will apply.

  • A new quote may be issued if there are any changes to the services requested or if additional costs are incurred due to changes in the event's scope. This may include changes in decor, venue requirements, or other requested modifications.

  • If rescheduling is not possible due to our availability or any other reason, the booking will be considered cancelled, and the cancellation policy in Section 6 will apply.

  • Failure to notify us within a reasonable time frame or any attempt to reschedule within a timeframe that is not mutually agreed upon will result in your booking being treated as a cancellation, with all associated penalties.

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6. Cancellation

In the event that you wish to cancel your booking, you must notify us in writing via email at cloudsixtyevents@gmail.com. Cancellations will be considered binding upon receipt of your written notice. The following cancellation terms apply:

  • More than 12 weeks before the event date: You will forfeit the 20% deposit paid at the time of booking. This deposit is non-refundable, as it covers initial planning, administrative costs, and preparation for your event.

  • 12 - 6 weeks before the event date: You will be liable for 50% of the total booking fee. This amount will be calculated after deducting the 20% deposit, meaning an additional 30% of the total invoice will be due immediately.

  • Less than 6 weeks before the event date: You will be liable for 100% of the total booking fee. No refunds or reductions will be made, as cancellations at this stage incur significant costs, including loss of revenue and the inability to reallocate the booking.

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6A. Payment Obligations Before Cancellation

If you cancel your booking within 6 weeks of the event, and you have not paid the full balance (which is due 4 weeks prior to your event), you will be required to pay the outstanding balance immediately to settle the full invoice. This ensures that the total amount for the booking is paid, regardless of the cancellation timing.

Example:

  • If you cancel your booking within 6 weeks of the event and have only paid the deposit, the remaining balance (i.e., the amount due) must be paid immediately to cover the full invoice amount.

Failure to settle the remaining balance immediately upon cancellation will result in additional legal actions to recover the outstanding debt, including but not limited to, legal fees and collection agency charges.

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6B. Consequences of Non-Payment or Failure to Cancel

If payment is not made in accordance with the agreed payment terms or if you fail to cancel in writing as required, the full payment of the booking fee will remain due, and we may pursue legal action to recover the amount owed.

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7. Sharing & Social media

Cloud Sixty Events reserves the right to use, at its discretion, any video footage, photographs, or other media content captured during your event, including but not limited to content shared by third-party suppliers such as photographers, videographers, or other collaborators, for the purposes of promoting and marketing Cloud Sixty Events. This may include, but is not limited to, social media platforms (such as Instagram, Facebook, and Twitter), the Cloud Sixty Events website, brochures, and other promotional materials.

 

By proceeding with your booking and confirming your event, you acknowledge and give consent for Cloud Sixty Events to use such media content in its marketing, advertising, and promotional campaigns. This permission extends to any media provided to Cloud Sixty Events by third-party suppliers, such as professional photographers and videographers, unless you specify otherwise in writing.

 

If you do not wish to have your event's media content shared or used by Cloud Sixty Events, it is your responsibility to notify us in writing via email at cloudsixtyevents@gmail.com at least 14 days before the event. While Cloud Sixty Events will make reasonable efforts to accommodate this request, we cannot guarantee the removal of content already published, shared, or scheduled for release, including content already provided by third-party suppliers. In the event that media content is shared by third parties, we are not liable for how they use the content, and you should address any concerns with them directly.

 

If you have any further concerns or questions about the use of your event’s media content, please contact us directly via email. Any decision to not share content is final and will be respected in accordance with the terms outlined above.

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8. Delays/Late starts

In the event that Cloud Sixty Events is unable to set up and commence your event on time due to delays caused by the Hirer, the venue, third-party suppliers, or any other factors outside of Cloud Sixty Events' control, we will continue with your booking only once the issues have been resolved. This includes but is not limited to, delays resulting from failure to meet the requirements outlined in Clauses 2 & 3, incorrect or incomplete information provided, late arrival or unavailability of venue access, or issues with third-party suppliers. The following conditions apply:

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  • Responsibility for Delays:
    The Hirer acknowledges and accepts responsibility for any delays caused by their actions or failure to meet the requirements as per the contract. This includes but is not limited to, failure to provide accurate venue details, inadequate parking arrangements, or failure to meet agreed-upon power and access requirements. In such cases, Cloud Sixty Events will continue the event setup once the issues are resolved. However, any delays caused by the Hirer will result in the Hirer covering any additional costs, including extended labour, additional hire charges, or any rescheduling fees incurred due to the delay.

  • Delays Caused by Third-Party Suppliers or the Venue:
    If delays are caused by third-party suppliers or the venue, including but not limited to, late arrivals of vendors, poor communication from the venue, or any other venue-related issues such as delayed access to the event space or failure to meet power and space requirements, Cloud Sixty Events will make every reasonable effort to accommodate the situation and continue with the event setup. However, Cloud Sixty Events cannot be held liable for any delays resulting from factors outside our control. In such cases, the Hirer is responsible for managing and resolving any issues with third-party suppliers and the venue directly.

  • Notification of Delays:
    In cases where delays occur that affect the event setup or schedule, Cloud Sixty Events will notify the venue or designated point of contact immediately. The Hirer or the appointed point of contact must ensure that a reliable point of contact at the venue is available to communicate with our team. Cloud Sixty Events will work with the venue, third-party suppliers, and the Hirer to resolve the situation promptly.

  • Liability for Delays:
    Cloud Sixty Events will not be held liable for any delays, cancellations, or changes caused by the Hirer, venue, third-party suppliers, or any other external factors beyond our control. This includes but is not limited to, delays caused by late access to the venue, changes to the event schedule, issues with third-party suppliers, or unforeseen circumstances such as extreme weather conditions or transport issues. In cases where delays are caused by the Hirer, venue, or third-party suppliers, Cloud Sixty Events reserves the right to adjust the event timeline, reallocate resources, or cancel event services at our discretion, with the Hirer being responsible for any associated costs or penalties.

  • Refunds & Compensation:
    Cloud Sixty Events will not offer refunds or compensation for delays, cancellations, or rescheduled events unless the delay or issue is caused directly by Cloud Sixty Events’ own negligence or breach of contract. If delays prevent the full execution of the event as initially planned, the Hirer agrees to accept a proportional reduction in the service provided without further compensation or liability.

  • Final Resolution:
    If a delay prevents the event setup from proceeding or if Cloud Sixty Events cannot complete the setup due to issues caused by the Hirer, the venue, or third-party suppliers, Cloud Sixty Events will work with the Hirer to resolve the situation, which may include offering an alternative time slot for setup, subject to availability. However, the Hirer acknowledges that Cloud Sixty Events is not liable for any financial, reputational, or other consequential losses arising from such delays, cancellations, or event schedule changes.

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9. Damage and misuse

The Hirer acknowledges and accepts full responsibility for the care and protection of all items hired from Cloud Sixty Events (referred to as the "Owner"). The Hirer agrees that no items hired from Cloud Sixty Events are to be handled, moved, altered, or tampered with by the Hirer, guests, third-party suppliers, or any venue staff, unless expressly directed by Cloud Sixty Events in writing. The Hirer understands and agrees that the Cloud Sixty Events team is the only party authorized to handle, set up, move, or adjust any hired items. The following conditions apply:

  • Types of Damage Covered: Damage includes, but is not limited to, the following conditions:

    • Staining, marking, or soiling of items.

    • Broken, cracked, or chipped items.

    • Scratches, dents, or other surface damage.

    • Ripping, tearing, or burning of fabrics or other materials.

    • Items knocked over or damaged through mishandling.

    • Wet, damp, or otherwise water-damaged items.

    • Missing parts, components, or accessories.

    • Items that have been dragged on the floor or subjected to excessive wear.

    • Any other permanent damage that affects the integrity, appearance, or usability of the item.

This list is not exhaustive. Any form of permanent damage or excessive wear will result in a charge for the full repair or replacement cost of the affected item.

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  • Responsibility for Care: The Hirer is responsible for ensuring that all hired items are treated with care and are used only for their intended purpose. The Hirer must not allow any guests, third-party suppliers, or venue staff to move, alter, or handle any hired items in any way. Items must not be removed from the venue or event location unless expressly agreed upon by Cloud Sixty Events in writing. If any items are moved, damaged, or misused, the Hirer will be held liable for the full cost of repair or replacement, including any associated transport or handling fees.

  • Shortages and Missing Items: In the event that hired items are missing, lost, or unreturned at the conclusion of the hire period, the Hirer will be charged for the full replacement value of the missing items. The Hirer is required to ensure that all hired items are returned in full, and failure to return items or items returned in damaged condition will result in additional charges, as set out below.

  • Damage Charges and Replacement Costs: The Hirer agrees that any damage to the hired goods, whether accidental or due to misuse, will be charged at the full replacement value. The Hirer will not be entitled to substitute or replace damaged items with their own or with items provided by third parties. Only items provided by Cloud Sixty Events are acceptable. Replacement costs will be determined based on the current market value of the items or the cost to repair them to their original condition. A detailed breakdown of the charges, including the type of damage and the associated costs, will be provided to the Hirer.

  • Notification of Damage: Cloud Sixty Events will notify the Hirer of any damage, shortage, or loss within 14 days of the end of the hire period. This notification will be provided in writing via email, outlining the nature of the damage, the specific items affected, and the associated costs.

  • Invoice and Payment Terms: Once the damage or loss has been assessed, an invoice will be issued to the Hirer, detailing the charges for repair or replacement. The Hirer agrees to pay this invoice in full within 30 days from the date it is issued. If payment is not made within this timeframe, Cloud Sixty Events reserves the right to charge interest at a rate of 5% per month on any overdue amount until it is paid in full. If the Hirer disputes the charges, they must provide a written explanation within 14 days of the damages invoice date, specifying the nature of the dispute. Failure to do so will result in the charges being deemed accepted by the Hirer. Any disputes will be resolved according to the dispute resolution procedures set out in the terms and conditions.

  • Legal Enforcement: In the event that the Hirer fails to settle any outstanding charges for damage or loss of items, Cloud Sixty Events reserves the right to take legal action to recover the full amount owed, including any additional costs incurred for debt recovery. The Hirer agrees to bear all costs associated with the recovery of outstanding amounts, including legal fees, court fees, and any other associated expenses.

  • Indemnity: The Hirer agrees to indemnify and hold Cloud Sixty Events harmless against any claims, damages, or losses resulting from the Hirer’s failure to meet these obligations. This includes any costs, losses, or legal fees that Cloud Sixty Events may incur in enforcing this agreement or recovering damages for hired goods.

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10. Risks/Injury and Use of Candles

Cloud Sixty Events takes all reasonable steps to ensure that the items provided are installed and set up safely. However, by accepting the terms and conditions of this contract, the Hirer acknowledges that all items, including those that involve open flames (such as candles), may carry an inherent risk. It is the Hirer's responsibility to ensure that all participants at the event act with caution and follow safety protocols when interacting with any decor items, especially those involving fire or heat sources. The following conditions apply:

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  • Liability Exclusion for Injury, Death, and Property Damage: Cloud Sixty Events shall not be held liable for any injury, death, property damage, or loss (whether direct or indirect) arising from the use, interaction, or mishandling of any hired items. This includes, but is not limited to, injuries or damages caused by misuse of candles or open flames, or any other items that may present a risk during the event.

  • Use of Real Candles: In the event that the Hirer requests to use real candles or any items involving open flames, the Hirer is responsible for ensuring that prior approval has been obtained from the venue. Cloud Sixty Events will not be held liable for any failure to secure permission from the venue regarding the use of real candles. The Hirer must confirm with the venue or check the venue contract, and during the consultation call, their verbal response will be recorded electronically. If the Hirer is unsure at the time, they must confirm the venue's position at a later date, either verbally or in writing. The Hirer agrees to ensure that any real candles used during the event are managed safely, and the following additional conditions apply:

    • Fire Safety Measures: If real candles are allowed, the Hirer must ensure that sufficient fire safety measures are in place, including the provision of fire extinguishers at all relevant locations. These fire extinguishers must be readily accessible to staff and guests in case of an emergency.

    • Candles Must Not Be Left Unattended: At no point during the event should real candles or open flames be left unattended. The Hirer agrees that it is their responsibility to ensure that candles are extinguished when not in use and that no guest, staff member, or supplier leaves candles or open flames unattended at any time during the event.

    • Proper Placement: Cloud Sixty Events will ensure that real candles or other open flame items are placed in a manner that minimizes any risk to guests, staff, and venue property. The Hirer agrees that no candles or open flame items should be moved or adjusted during the event by anyone other than Cloud Sixty Events staff. Candles will be placed on stable surfaces, in non-flammable containers, and away from any materials or items that could catch fire. Cloud Sixty Events will not be liable for any accidents or damage resulting from the movement or mishandling of candles or other flame-based items after they have been set up.

  • Exclusion of Liability for Burn Injuries and Other Incidents Involving Candles: By accepting these terms, the Hirer assumes full responsibility for any injuries, burns, or other damages caused by the misuse, mishandling, or unsafe interaction with real candles or any other items provided by Cloud Sixty Events that pose a risk of fire or injury. This includes injuries caused by guests, venue staff, third-party suppliers, or anyone else attending the event. Cloud Sixty Events will not be held liable for:

    • Burn injuries: Any burns caused by contact with a candle, flame, or hot surfaces.

    • Fire hazards: Any fire resulting from candles, open flames, or other heat-producing items, whether caused by the Hirer's actions or the actions of event attendees.

    • Damage to property: Any damage caused by a fire or heat source, including to venue property, hired decor, or the Hirer's property.

  • Hirer’s Responsibility for Safety The Hirer is fully responsible for ensuring that all guests, venue staff, third-party suppliers, and anyone else attending the event comply with the safety measures associated with the use of candles and other potentially hazardous items. The Hirer must ensure that no one attempts to move, modify, or misuse any hired items without prior written approval from Cloud Sixty Events. This includes but is not limited to candles, decorative flames, or any other items that may present a risk. The Hirer agrees to take all reasonable precautions to prevent harm to individuals and property caused by these items. This includes communicating the risks associated with any items involving open flames to all guests and staff, ensuring that safety protocols are followed, and promptly addressing any issues or concerns that arise during the event.

  • Notification of Accidents or Incidents In the event of any injury, accident, or damage caused by the misuse or mishandling of hired items, the Hirer must immediately notify Cloud Sixty Events in writing. This includes notifying Cloud Sixty Events of any injuries sustained by guests, third-party suppliers, or venue staff. The Hirer agrees to cooperate fully in any investigation related to such incidents and to take appropriate corrective actions as needed.

  • Indemnity and Hold Harmless: The Hirer agrees to indemnify, defend, and hold harmless Cloud Sixty Events, its employees, contractors, agents, and suppliers from any and all claims, actions, damages, or liabilities arising from the Hirer’s event, including any claims for personal injury, death, property damage, or any other loss caused by or related to the hired items. This indemnification includes, but is not limited to, claims arising from the misuse or mishandling of real candles or open flames. If Cloud Sixty Events is required to respond to any claims arising from incidents involving candles, open flames, or any other hired items, the Hirer agrees to bear all associated costs, including legal fees, medical expenses, and any other damages resulting from such incidents.

  • Monitoring and Safety Compliance: Cloud Sixty Events will make reasonable efforts to ensure that the decor items are set up in a safe manner. However, the Hirer is ultimately responsible for monitoring the use of these items during the event. This includes ensuring that guests and other individuals adhere to all safety protocols and do not engage in any behavior that could lead to accidents or damage. The Hirer agrees to inform their guests, staff, and suppliers of the potential risks associated with open flames or any other potentially hazardous decor items and to ensure that the items are used safely throughout the event.

  • Conclusion: By accepting this agreement, the Hirer acknowledges that they are fully responsible for the safe handling and use of all items provided by Cloud Sixty Events, including any candles or open flames. The Hirer agrees to comply with all safety requirements, obtain any necessary approvals from the venue, and ensure that appropriate fire safety measures are in place. Cloud Sixty Events will not be held liable for any injury, damage, or loss resulting from the misuse or mishandling of any decor items, especially those involving open flames or heat sources.

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11. Agreement
This section outlines that the terms and conditions detailed in this document govern all agreements between Cloud Sixty Events and the Hirer. By paying the deposit, the Hirer confirms that they have read, understood, and accepted these terms in their entirety. The following conditions apply:

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  • Ownership of Hired Items: At all times, the items provided under this agreement will remain the sole and exclusive property of Cloud Sixty Events ("The Owner"). The term "items" refers to all equipment, decor, and any other materials or products hired from Cloud Sixty Events to the Hirer as outlined in the invoice agreement and associated documentation. The Hirer acknowledges and agrees that they have no ownership rights to the items and that the items are being provided for the specific purpose of the event and for the duration specified in the agreement.

  • Hirer’s Identity: The Hirer is the individual or entity named on the invoice agreement. In the case of a company, partnership, or organization hiring the items, the term “Hirer” shall refer to the company, partnership, or organisation, and the signatory of the agreement confirms that they have the necessary authority to enter into this agreement on behalf of the company, partnership, or organization. The Hirer agrees to ensure that the details provided in the invoice agreement are accurate and up-to-date. Should any changes occur, the Hirer is responsible for notifying Cloud Sixty Events promptly to ensure the correct information is on record.

  • Agreement and Acceptance of Terms: By paying the required deposit and/or making any further payments related to this agreement, the Hirer acknowledges that they have read, fully understood, and accepted all the terms and conditions outlined in this document. The Hirer agrees to be bound by the full set of terms and conditions set forth in this contract, and by making payment, they explicitly indicate their agreement to abide by these conditions throughout the term of this contract, including the pre-event, event, and post-event periods.

  • Deposit Payment and Binding Agreement: The payment of the deposit by the Hirer is an acknowledgement of their intent to secure the hired items for the event date and to proceed with the agreement. Upon payment of the deposit, this document becomes a legally binding contract between the Hirer and Cloud Sixty Events. The Hirer understands that the deposit is a non-refundable payment made to secure the reservation of the items and services, and no cancellation or change requests will be entertained unless specified under the cancellation terms within this agreement in section 6.

  • Further Confirmation and Commitment: The Hirer agrees that by entering into this agreement, they are committing to the event hire and the specific terms of hire as outlined in this agreement. This commitment is not conditional upon any external factors other than the successful completion of the requirements for both parties, as outlined. Any modifications to the agreement or the hire terms can only be made in writing, with mutual consent from both the Hirer and Cloud Sixty Events.

  • Responsibility for Items: The Hirer is responsible for ensuring the safe handling, storage, and use of the hired items during the period they are in their possession. The Hirer agrees to return all hired items in the condition in which they were received, subject to reasonable wear and tear. The Hirer further agrees that, unless otherwise stated in writing, they shall bear full responsibility for any loss, theft, or damage to the hired items while in their possession or the possession of any third party acting on behalf of the Hirer.

  • Obligations and Indemnity: The Hirer agrees to indemnify and hold harmless Cloud Sixty Events, its employees, agents, and contractors, from any claims, liabilities, losses, or damages resulting from the misuse, misplacement, or damage to the hired items. The Hirer further agrees to take all reasonable precautions to protect the hired items from damage, theft, or misuse and to act in accordance with all safety instructions, venue guidelines, and regulations. Should the Hirer fail to return the hired items in their original condition or within the agreed-upon timeframe, the Hirer agrees to pay for the repair or replacement costs, as determined by Cloud Sixty Events.

  • Failure to Comply with Terms: In the event that the Hirer does not comply with any of the terms and conditions set forth in this agreement, including failure to return the items in good condition or failure to pay the full hire amount by the agreed date, Cloud Sixty Events reserves the right to take legal action to recover any costs, damages, or losses arising from such non-compliance. This may include, but is not limited to, legal fees, collection costs, or the cost of repairing or replacing damaged or missing items. The Hirer agrees to cover any associated costs incurred by Cloud Sixty Events in relation to such breaches.

  • Modifications and Additions to the Agreement: This agreement may be modified only by written agreement signed by both parties. Any additional items or services requested by the Hirer after the signing of this agreement may result in a price adjustment. In such cases, Cloud Sixty Events will issue an amended invoice reflecting the new total hire cost, and the Hirer agrees to settle any additional charges promptly.

  • Binding Effect and Governing Law: This agreement is legally binding and enforceable against the Hirer and their legal representatives, successors, and assigns. The Hirer confirms that they are signing this agreement voluntarily and with full understanding of their rights and obligations. This agreement shall be governed by and construed in accordance with the laws of England and Wales, and any disputes arising under or in connection with this agreement shall be subject to the exclusive jurisdiction of he courts of England and Wales.

  • By paying the deposit, the Hirer acknowledges and agrees to the full terms and conditions as outlined in this agreement and affirms their intent to proceed with the event hire as described.

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